Berlin-Charlottenburg Local Court
Register of associations no.: VR 39326 B
Tax ID.: 27/640/61682
These Statutes were adopted by the general meeting of KI Park e.V. on June 22, 2022.
The association exclusively and directly pursues non-profit purposes as defined in the section on “tax-privileged purposes” of the tax code. The association’s purpose is to promote science and research as well as public and professional education.
The purposes of the association shall be realized in particular through the creation of an open ecosystem with the aim of advancing solutions for the societal-industrial challenges arising in connection with the development and use of artificial intelligence (AI), through close research and development collaborations between partners from industry and academia and the associated transfer of knowledge and insights gained from research. This is to be realized in particular - and possibly also in cooperation with other tax-privileged corporations – through the following measures:
a) Organizing and holding events for the exchange of information between the members of the association and for the promotion of professional exchange between science, companies, civil society actors and institutions in general concerning the societal-industrial challenges related to the development and use of AI, as well as holding workshops and training or information events for the discussion of research results;
b) Creating open platforms for industrial-academic exchange concerning the socio-industrial challenges in connection with the development and use of AI;
c) Provision of generally accessible information on the socio-industrial challenges in connection with the development and use of AI, e.g. via web portals and social media, as well as publications (e.g. the AI Barometer);
d) Procurement and forwarding of funds to tax-privileged corporations or legal entities under public law for the promotion of science and research as well as popular and professional education;
e) Creation of the physical and organizational conditions for researching and developing leading-edge technologies in the field of AI, in particular for promoting science and research under research and development collaboration between partners from industry and science (joint R&D projects), e.g. by providing spatial, technical, and organizational infrastructure including contributing the expertise of members of the association.
f) Obtaining new scientific insights in connection with the development and use of AI, by offering and awarding prizes;
g) Promotion of young scientists and the education of skilled professionals by creating the necessary physical and organizational conditions through the provision of spatial, technical, and organizational infrastructure as part of research collaborations with university institutions as well as through financial support, e.g. in the form of scholarships.
The general meeting is responsible for all matters, unless these are assigned to another executive body of the association, especially the Executive Board. This includes in particular the following matters:
a. Matters of fundamental importance;
b. Decisions on the membership fee schedule and the determination of the membership fee;
c. Acceptance of the financial statement and the statement of accounts of the Executive Board as well as the discharge of the Executive Board and the Administrative Board;
d. Amendments to the Statutes of Association and all other tasks submitted to it by the Executive Board as well as the tasks assigned to it under the Statutes of Association;
e. Dissolution of the Association and use of its assets;
f. Deciding on legal remedies in case of rejection of an application for membership or in case of exclusion of a member by the Administrative Board;
g. Election and dismissal of non-permanent members of the Administrative Board.
a. Election and dismissal of the Executive Board;
b. Monitoring and supervision of the Executive Board;
c. Review and approval of the budget, financial statements, and statement of accounts;
d. Admission, exclusion and termination of members;
e. Representing the Association when concluding Executive Board contracts;
f. Passing resolutions on organizational matters of a fundamental nature;
g. Approval of important legal transactions of the Association;
h. Issuance of rules of procedure for the Administrative Board;
i. Proposals for the appointment of advisory boards.
The Administrative Board also has the task of promoting networking with business, science and research as well as politics, society, and the cultural domain.
In urgent cases, the Chairman of the Administrative Board may waive a meeting of the Administrative Board to bring about a resolution by the Administrative Board (in writing, in text form or by telephone).
The Administrative Board meeting shall constitute a quorum if it has been duly convened in text form at least two weeks prior to the date of the meeting and at least one third of its members are present. In the event that a quorum is not present, the Chairman of the Administrative Board must convene a second Administrative Board meeting with the same agenda within two weeks. This meeting shall constitute a quorum regardless of the number of members present, which fact must be indicated in the invitation. Attendance can also be provided by digital media, video conferencing systems, or similar.
The meetings of the Administrative Board shall be chaired by the Chairman of the Administrative Board. In case he is unable to attend, one of the Vice-Chairmen (Vice-Presidents of the Administrative Board) shall chair the Administrative Board meeting.
The Administrative Board shall adopt its resolutions by simple majority. If a majority can be reached only by counting the votes of members who are subject to the independence rules of the SEC or who are audit clients of a founding member, the majority shall be deemed to have not been reached. In such a case, the proposed resolution shall be voted on again; the voting rights of the members subject to the independence rules of the SEC shall be suspended. Resolutions with a significant financial impact require the approval of the General Meeting. Minutes of the meetings shall be taken and signed by the chair of the Administrative Board meeting. The minutes shall record the resolutions passed, indicating the results of the voting.
The Administrative Board may appoint professional auditors to monitor the economic management of the Board. Each individual member of the Administrative Board shall have a comprehensive right to information and audit.
The Members of the Executive Board shall have the right to attend the meetings of the Administrative Board. The Administrative Board may call in experts to its meetings if this serves to promote proper deliberation and decision-making by the Administrative Board.
Membership of the Administrative Board is honorary. A resolution of the General Meeting may determine whether and to what extent the members of the Administrative Board shall receive an expense allowance for their activities.
Further details of the activities of the Administrative Board are contained in the Administrative Board Rules of Procedure.
The Executive Board in the sense of § 26 BGB (German Civil Code) consists of three members, namely
a. the Chairman of the Executive Board,
b. the first Vice-Chairman of the Executive Board, and
c. the second Vice-Chairman of the Executive Board, who may use the title “Treasurer”.
The Executive Board may be expanded by resolution of the Administrative Board, but not earlier than two years after the establishment of the Association.
The Executive Board must be composed in such a way that Executive Board members who are employed by companies that are subject to the independence rules of the SEC or that are required to maintain professional independence from each other shall not have a majority on the Executive Board. Furthermore, the Executive Board may not be composed in such a way that Executive Board members who are employed by companies that have a mandate to audit financial statements can have a majority.
In addition to their personal suitability, Executive Board members must also have proven expertise in the function they are to perform in the context of the Association’s objectives, so that they can also contribute to the specialist committees and project groups.
The activities of the Executive Board are divided into departments; this division is set out in the Rules of Procedure.
a. upon expiration of the term of office;
b. upon resignation from office by written notice to the Administrative Board;
c. by removal from office by the Administrative Board.
a. (Further) develop the KI Park vision and strategy and the organization of the association;
b. Prepare all matters to be submitted to the General Assembly or the Administrative Board;
c. Execute the decisions of the General Assembly and the Administrative Board;
d. Prepare the budget, financial statement, and statement of accounts for submission to the Administrative Board;
e. Appoint and dismiss the Managing Director and conclude the corresponding service contracts;
f. Evaluate the proposals and recommendations of the Advisory Board;
g. Supervise the Management.
The Management shall be entitled to employ one or more persons in the Management Office at standard market conditions, for the purpose of performing the management’s operational tasks. The conclusion of the service contracts with the Management Office employees shall be subject to approval by the Executive Board.
Should parts of the Articles of Incorporation be objected to by the Register Court or the tax office, the Executive Board is authorized to amend them in order to remedy the objection.